Security and teams

Use organization-shared memories and glossaries

Share a library with your organization, select it in an editor and understand access, filtering and save destinations.

Team resources let eligible Business and Enterprise members look up terminology and approved translations from libraries shared in the same organization. Each reviewer chooses the resources used for their current document. A project invitation and a resource share grant different access.

Share a library with your team

• Shares are created in enterprise settings under Shared with the team, by members with permission to share, for a Translation Memory or Glossary they own.
• Scope: Whole resource, or Subset (filter) by source language, target language or domain, using the values stored on your entries (for example en, it and legal). Blank fields add no filter. A domain filter selects entries; it does not change the model's tone or domain.
• Access: Read only for lookup, or Read & write for entry editing by authorized members, who also need organization administrator status or the member editing permission. Raw terminology bases must first be reviewed into glossaries.

Select resources for a document

• Team resources are listed in Editor resources in the Translation Editor or an eligible Document Editor. They are never selected automatically.
• Selected shares can be put in order. Personal TM matches rank before team matches on equal scores; team matches then follow your order. A filtered label marks a subset share.
• Save approved translations to is separate from the search selection: one of your memories, a writable named team memory, or Do not save to translation memory. Saving first saves pending editor work and refreshes the editor.

What these choices affect

• Selected libraries supply segment TM and glossary suggestions. Results identify the team resource; another member’s original private document filename is not displayed.
• Approved, unambiguous exact TM matches can be reused during retranslation. Conflicting approved targets remain alternatives for review. A fuzzy score does not make a suggestion an automatic translation.
• Resource analysis uses the selected scope. Changing resources does not restart the original document translation or rewrite saved segments.
• Approved work goes to the selected write destination when TM saving is enabled. A team destination shares the approved source and target text with authorized members and records the author. It does not copy the private document filename. Different targets remain alternatives.

Edit a shared entry and review its history

• Shared entry and history opens from a team glossary or TM suggestion in Segment resources.
• It shows the source, target, notes, status and recent changes. Read-only members can inspect it but cannot edit.
• Update shared entry replaces the translation, notes and status; Save as alternative keeps the original entry and adds a different translation. Shared changes affect future lookups for authorized members; they do not rewrite existing document text.
• If another member changed the entry first, saving is refused until the current version is reloaded. Draft TM entries are excluded from approved suggestions.

Access and troubleshooting