Translation
Document translation
Upload DOCX, PDF, XLSX, or PPTX files, translate their text, and rebuild the result in the original file type.
After upload, DeepReference extracts the text, splits it into segments, applies the selected settings and language assets, and rebuilds the translated file. Structure, styles, tables, and images are retained where the source format and rebuild process support them.
Supported formats
| Format | Notes |
|---|---|
| DOCX | Rebuilds supported styles, tables, images, headers and footers, lists, and inline formatting. |
| Extracts translatable text and rebuilds a PDF that follows the source layout where possible. | |
| XLSX / XLS | Cell-by-cell translation; formulas and numbers are left alone. |
| PPTX / PPT | Slide text is translated in place; layout and design are preserved. |
What happens to your file
Extraction and segmentation
We pull the text out of the file and split it into segments (roughly sentences), keeping track of every piece of formatting so it can be restored later.
Translation with your assets
Each segment is translated with your domain, tone, mode, glossary, and translation memory applied, exactly as if you had translated it by hand in the editor.
Rebuild
The translated segments are placed back into the document structure. Bold stays bold, tables stay tables, images stay where they were.
Review or download
Download the result directly, or open it in the Translation editor or Document editor to review before exporting.
Background processing and email delivery
Processing continues on the server if you close the browser window. Only the Cancel command stops the job. Select email me the result during upload, or enable it in settings, to receive a completion email.
Layout still needs a final check
The rebuild uses structure and formatting captured from the source, but translated text can be longer or shorter and complex PDFs are not always recoverable exactly. Inspect the downloaded file before delivery. For DOCX jobs, use the Document Editor to review translated text in the rendered page layout.
Translating the same kind of document for the same client again? Apply a saved preset from the chips in the upload dialog: language pair, domain, tone, and glossary in one click. And before committing to a large job, run an Analysis report to see how much your translation memory already covers.
Keep exploring
Translation editor
Review source and target segments side by side with Translation Memory, terminology, QA, comments, status, and per-segment retranslation.
Document editor
Review and edit a translated DOCX in its rendered page layout, with tables, headings, images, and segment tools in view.
Exporting your work
Download translated documents in their original layout, export to PDF or plain text, or retrieve the original file.
Analysis report
See the source-word total, internal repetitions, translation-memory coverage, and a transparent workload estimate before you begin a job.